Privacy Statement

This policy describes how Liane Hanks Residential Limited will use your personal data.

It also describes your general data protection rights including a right to object to some of the processing which we may carry out.  Here at Liane Hanks Residential Ltd we take your privacy seriously and will only use your personal information to administer your account and to provide the products and services you have requested from us.  Liane Hanks Residential Ltd are Data Controllers of your personal data.

How we use your data:

Tenants

Liane Hanks Residential Ltd use your personal data to deliver services to you, to sed you information about properties and property related services you may request of us or that we think will be of interest to you, also to conduct searches about your identity, your current and past residency addresses and your right to live in the UK an credit history to meet applicable laws and to provide a recommendation to Landlord Clients on your suitability as a tenant in their property.
Information about you is shared with partners as described in this policy who have undertaken to hold your personal data in compliance with the applicable laws.  Where Liane Hanks Residential rely on your consent for direct marketing purposes, you have the right to withdraw this consent at any time.
Details of tenants may be shared with the following: - Bath and North East Somerset Council for council tax, Wessex Water, other utility providers, the Deposit Protection Service or Tenancy Deposit Scheme (in relation to Deposits), Landlords, Homelet Referencing Company for referencing, other Agents who are requesting a Landlords Reference, Contractors for maintenance visits.

Liane Hanks Residential Ltd uses a remote hosted software provider to access Computer for Professionals (CFP) further details of this remote server can be provided if requested.

Tenant information will be disposed of safely if in paper form within one year of the end of the tenancy end date.  Other information held on CFP will be removed but the Invoices/Payments will remain until a period of seven years has elapsed.

Guarantors

Guarantor information will be disposed of safely if in paper form within one year of the end of the tenancy end date.  Other information held on CFP will be removed but the Invoices/Payments will remain until a period of seven years has elapsed.

What information do we collect?

Liane Hanks Residential Ltd collect and process personal about you when you interact with us and our Landing Page/Webpage and when you register with us to receive our services.  Other than the personal data which you give us which normally includes Names, addresses, mobile numbers, email addresses, date of birth, national insurance number, student ID numbers )if applicable), details of Guarantor (if applicable) with name, address, mobile/home/work numbers, email address, photographic identification (passport or driving license and birth certificate), credit history, previous addresses in response to requests from us or other parties to a transaction which you are participating in, information that we collect directly from you includes:

Technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform and Information about your visit including the full Uniform Resource Locators (URL) clickstream for LianeHanksResidential.co.uk

What information do we receive from third parties?
 

  • Sometimes we received information about you from third parties. In particular:

  • Social Media Companies including Facebook, Twitter, Google when you interact with our brand through these platforms

  • Previous or current landlords for the purposes of referencing

  • Enquiries through property portals when you request further information on a property or request information

  • Financial Advisors, mortgage brokers, lenders and solicitors/conveyancing agents through transactions relating to the service we are providing and

  • Other agents/companies as and when required for purposes which will be disclosed.
     

How do we use this information and what is the legal basis for this use?

We process this personal data for the following purposes:

  • To fulfil a contract. This includes:
    providing our services including processing information in connection with a property's sale or letting, arrangements for the transfers of funds by or to third parties, end of contract arrangements;

  • Communicating with you.

  • As required by us to conduct our business and pursue our respective legitimate interests, in particular:

  • We will each use your information to provide services to you before we have a contract with you (for instance sending potential buyers and tenants property details), and to respond to any comments or complaints you may send us;

  • The Company monitors use of our websites and online services, and uses your information to help us monitor, improve and protect our products, content, services and websites, both online and offline, including as set out in our Cookie policy below;

  • The Company uses information you provide to personalise our website, products or services for you, including as set out in our Cookie policy below;

  • If you provide a credit or debit card as payment, we and also use third parties to check the validity of the sort code, account number and card number you submit in order to prevent fraud (see data sharing below);

  • We use information you provide to investigate any complaints received from you or from others, about our services or the properties which we deal with;

  • We will use data in connection with legal claims, compliance, regulatory and investigative purposes as necessary (including disclosure of such information in connection with legal process or litigation); and

  • We use data of some individuals to invite them to take part in market research;
     

Where you give us consent:

We will send you direct marketing in relation to our relevant products and services, or other products and services provided by us, members of our group of companies and our partners such as:

  • Mortgage brokers with for mortgage services and advice
    Independent financial advisors for advice relating to your property and the services we offer

  • Solicitors and Conveyancing agents for legal advice relating to your property and the services we offer

  • We place cookies and use similar technologies in accordance with our Cookies Policy and the information provided to you when those technologies are used; and

  • On other occasions where we ask you for consent, we will use the data for the purpose which we explain at that time.


For purposes which are required by law:

To verify your identity; and in response to requests by government or law enforcement authorities conducting an investigation.    

Withdrawing consent or otherwise objecting to direct marketing

Wherever we rely on your consent, you will always be able to withdraw that consent, although we may each have other legal grounds for processing your data for other purposes, such as those set out above. In some cases, we and are able to send you direct marketing without your consent, where we rely on our respective legitimate interests.  You have an absolute right to opt-out of direct marketing or profiling we and carry out for direct marketing, at any time. You can do this by contacting us as follows: -

Liane Hanks or Hayley Workman
Directors

Liane Hanks Residential Limited
28 Moorland Road
Bath
BA2 3PW

Liane Hanks Residential Limited.
Registered in England and Wales under registration number 08687492

Registered Office: 28 Moorland Road, Oldfield Park, Bath, BA2 3PW.
© Liane Hanks Ltd 2018 All rights reserved.

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